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The second phase of development of the City’s e-Procurement portal was initiated on 1 August 2018. The portal allows for more convenient bidding on contracts with a maximum value of R200 000, and helps cuts costs for the City and its suppliers. The range of services that suppliers can bid on via the portal has also been expanded. Read more below.

The City of Cape Town is pleased to announce that the second phase of development of the e-Procurement portal began on 1 August 2018. This portal serves to cut some of the red tape and administrative costs associated with bidding on local government contracts. In addition, a number of new services were made eligible for online bidding processes.

Phase Two of the e-Procurement Portal will see the addition of the following functions to the electronic portal aimed at improving the supplier experience over the coming months:

Accounts Payable

  • Online invoice status tracking
  • Online statement uploading

Supply Chain Management

  • Online purchase order tracking
  • Online purchase order acknowledgement
  • Online Request for Quotations (RFQ) submissions

Furthermore, the list of services which suppliers can bid on online from 1 August 2018 has been expanded to include the following:

  • Plumbing
  • Chemicals
  • Medical supplies
  • Refreshments
  • Furniture
  • Stationery
  • Automotive spares
  • Vehicle hiring services

The e-Procurement portal already caters for the supply of clothing and building hardware, IT hardware, tools and machinery, civil engineering contracts and electrical work. 

Before approving a roll-out of commodities, the City holds supplier workshops on the look and feel of the new system and encourages relevant suppliers to attend weekly training sessions at the Media City building where IT and Supply Chain Management professionals assist suppliers to upload documentation and successfully register their businesses on the e-Procurement system. 673 suppliers have thus far attended one-on-one training sessions with Supplier Management to assist them with registration.

Since the portal was launched on 1 November 2017, some 3 452 Request for Quotations (RFQs) have been advertised, and 12 440 responses have been received. Furthermore, 439 suppliers have been registered on the portal and show activity on the system.

‘The older paper-based system of supplier registration entailed collecting and submitting application forms at the Civic Centre and then updating the supplier’s records manually with compliance documentation. After registration, the RFQ submission took place by downloading and printing the price schedule, delivering quotes (to the Civic Centre), the manual capturing of prices and ultimately the archiving of documentation. This process was very time-consuming, and involved a higher risk of errors in data capturing and misplacement of documents which can drastically affect the length of the supply chain process,’ said the Mayoral Committee Member for Finance, Cllr Johan van der Merwe.

‘Furthermore, the system makes it more attractive and convenient to do business with the City, as suppliers no longer have to print bids and travel to the Civic Centre to submit them, and can view open RFQs more easily, in line with our mandate to facilitate economic opportunities. This also helps encourage suppliers to modernise and adopt a digital method of doing business,’ said Cllr Van Der Merwe.

All interested suppliers can visit to register, and follow the prompts. All suppliers can register online.

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